HR Operations Specialist

6 month fixed term contract 

Location: Madrid, Spain

As HR Operations Specialist, you will support the business objectives with our people and sustainability agenda in Spain. To this end, you will act as the first point of contact for HR-related queries from employees. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment contracts, addendums, certificates, etc.) and updating internal databases. Our ideal candidate has experience with HR procedures, HR reporting, Time & Attendance management, UCAGECI and can juggle various administrative tasks in a timely manner. 

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws. 

WHAT WILL YOU DO  

• Organize and maintain personnel records on our HR ERP (SAP)
• Update internal databases (record sick or maternity leave, leave of absence, etc.)
• Manage UCAGECI
• Prepare HR documents, like employment contracts, ensure the proper signature and archive on employee folder
• Revise company policies
• Liaise with external partners, like payroll vendor
• Create regular reports and presentations on HR metrics
• Answer employees queries about HR-related issues
• Participate in HR projects

MORE ABOUT YOU

• Experience with HR software, like SAP
• Previous experience in a similar role
• Excel advanced skills
• Thorough knowledge of spanish labour laws
• Excellent organizational skills
• Excellent communication skills
• Pro-active and able to show initiative with a positive and challenging style
• Fluent in Spanish and English, Portuguese is a plus. 
• Strong experience in administrative tasks and HR operations.
• Experience in employment contract preparation, review and administration.
• Ability to work with high volumes of tasks, manage competing priorities and meet tight deadlines.
• Previous experience working for temporary employment agencies, payroll providers or employment advisory firms would be a strong advantage, as these environments require agility, autonomy and the ability to manage high workloads under pressure.

Did we get your attention? 

If you see yourself in the position and would like to become a part of Pandora’s future, please do not hesitate to apply. We look forward to hearing from you!  

We process applications on a continuous basis, which is why we encourage you to send your application as soon as possible.  

About Pandora  

Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.  

Headquartered in Copenhagen, Denmark, Pandora employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.  

Recognised by the Financial Times as one of Europe’s Best Workplaces and ranked #1 among Danish companies, Pandora is committed to building an inclusive and diverse workplace. We believe that reflecting the diversity of society in how we engage with our customers is essential to fulfilling our purpose: to give a voice to people’s loves. We are dedicated to nurturing a culture where everyone feels respected, valued, and empowered to thrive.